What Electrical Equipment Do I Need to Power Large Outdoor Events?

Warmer weather is here, and festivals, fairs, and carnivals are in full swing. 

Whether you’re a contractor working on a large outdoor event, or an organizer, follow these key steps to ensure the electrical power meets your needs and runs smoothly.

Preparing Your Electrical Equipment for an Outdoor Event

Step 1: Understand The Space 

Before you power up a large outdoor event, it’s important to know the venue.

First, identify the size of the space, the number of attendees, and the likely power requirements for your lighting, sound, and safety needs. If you don’t have exact attendee numbers, err on the side of caution and assume there will be more participants rather than fewer. If possible, visit the site in person to get a first-hand look at the space.

Also, ensure you get a timetable of the event. That way, you can identify how much power you need at each time to avoid an electrical overload.

Step 2: Identify What You Need

The exact equipment you’ll need depends on the event’s size and scope, but here’s a general overview of the solutions available. 

Temporary Power Distribution Systems 

Without a doubt, you will need a generator. We recommend this BE Power Equipment generator or this portable backup generator with inverter. These will keep uninterrupted power flowing smoothly. 

You may also need a portable power station. We recommend this one by Southwire. 

And don’t forget to stock up on reliable batteries—you’ll need those, too!

Power Cables and Extension Cords 

You’ll need plenty of power cables and sturdy extension cords, depending on your specific event’s requirements. This 50′ cable and this 100′ cable by Southwire are reliable options. 

Don’t forget about cable protectors and other wire management supplies. Protect your cables to keep the event running smoothly and safely.

Lighting Equipment 

You may also require lighting, depending on the time of day and other factors. Consider string lights, spotlights, and lamps to illuminate pathways and poorly lit areas. 

For event personnel, keep flashlights and headlamps on hand. This Klein Tools flashlight and this Rack-A-Tiers rechargeable headlamp are great choices!

Portable Ground Fault Circuit Interrupters (GFCIs)

Designed for easy transport, portable GFCIs are a must-have for safety at large outdoor events. These compact devices help mitigate shocks and short circuits, ensuring that your event runs safely.

Either plug them into existing non-GFCI outlets, or connect with a cord and plug. These GFCIs include a no-voltage release device that disconnects power to outlets if a supply conductor opens. The ones designed specifically for outdoor use come in enclosures, but if you’re expecting rain at the event, make sure they’re waterproof.

Additional Considerations

This is just an introduction to help you get the lay of the land. You’ll likely need other products, such as cable ramps or environmentally friendly power choices. Check out our previous blog on the best products for summer adventures for more ideas.

Step 3: Set Up

Once you’ve determined the event’s requirements and what you need, it’s time to set up. Preparation is key to a flawless power setup, and we’re here to ensure your event goes off without a hitch.

You can shop our products online, visit one of our nearest locations, or contact our talented team. Let’s get this party started!